T3 Webinar Presentation

Go Ahead. Rain on My Parade: Best Practices for Developing an Integrated and Effective Road Weather Information System (RWIS) (October 13, 2009)

Presenter:   Scott Greene
Presenter's Org:   Michigan Department of Transportation

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Slide 1:  RWIS Stakeholder Engagement

Scott Greene, Cost & Scheduling Engineer
Michigan Department of Transportation

Slides 2–3:  Who

  • Owner
    • Management
    • Maintenance
    • Construction
  • Emergency Response
    • Central Dispatch, Fire, EMS, Police, Hospitals, Towing
  • Local Agencies
    • County Road Commissions
    • Cities (DPW, Traffic, etc.)
  • FHWA
  • Transit Agencies
  • Planning Organizations
    • MPO, Rural Task Forces
  • Airports (FAA)
  • Neighboring States and there associated agencies
  • Weather forecasters (National Weather Service, local meteorologists, Military)
  • Universities
  • News Media

Slide 4:  When

  • As early in the process as possible.
    • Preferably during architecture development.
    • Develop this list with input from various sources
      • Planning
      • Incident Management Groups
      • Local Agencies
      • Etc.

Slide 5:  How Often?

  • Start Early
    • Kickoff meetings
      • Continuous dialog
      • User needs
  • Continuously
    • Draft reviews of Concept of Operations
    • Final reviews
    • Plan Reviews (base & preliminary)

Slide 6:  Activities

  • E-mail updates
  • Project website updates
  • Stakeholder input activities
    • Surveys
    • Wants/needs list
    • Case studies/operation scenarios
      • Routine operations,
      • Significant seasonal weather events
  • Food/breaks
    • Lots of good one-on-one interaction
  • Breakout sessions
    • Multiple rooms/partition is nice
    • Keep them focused

Slide 7:  Documenting and Managing Inputs

  • Provide multiple points of comment
    • Project e-mails
    • Blogs
    • Project websites
  • Points of contact
    • Identify to all stakeholders, who the primary contacts from the Agency or their representatives are

Slide 8:  Documenting and Managing Inputs

  • Log comments
    • Track incoming comments
    • Track addressing comments as appropriate
  • Manage Expectations
    • Who is the ultimate owner of the system
      • It must meet their needs first and foremost
    • Can the system provide useful information to other stakeholders

Slide 9:  Contact Information

Scott Greene
Michigan Department of Transportation
269-789-0560 ext. 232
greenes2@michigan.gov

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