T3 Webinar Presentation

Go Ahead. Rain on My Parade: Best Practices for Developing an Integrated and Effective Road Weather Information System (RWIS) (October 13, 2009)

Presenter:   Scott Greene
Presenter's Org:   Michigan Department of Transportation

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T3 Webinars are brought to you by the ITS Professional Capacity Building Program (ITS PCB) at the U.S. Department of Transportation's (USDOT) ITS Joint Program Office, Research and Innovative Technology Administration (RITA)

Slide 1:  RWIS Stakeholder Engagement

Scott Greene, Cost & Scheduling Engineer
Michigan Department of Transportation

Slides 2–3:  Who

  • Owner
    • Management
    • Maintenance
    • Construction
  • Emergency Response
    • Central Dispatch, Fire, EMS, Police, Hospitals, Towing
  • Local Agencies
    • County Road Commissions
    • Cities (DPW, Traffic, etc.)
  • FHWA
  • Transit Agencies
  • Planning Organizations
    • MPO, Rural Task Forces
  • Airports (FAA)
  • Neighboring States and there associated agencies
  • Weather forecasters (National Weather Service, local meteorologists, Military)
  • Universities
  • News Media

Slide 4:  When

  • As early in the process as possible.
    • Preferably during architecture development.
    • Develop this list with input from various sources
      • Planning
      • Incident Management Groups
      • Local Agencies
      • Etc.

Slide 5:  How Often?

  • Start Early
    • Kickoff meetings
      • Continuous dialog
      • User needs
  • Continuously
    • Draft reviews of Concept of Operations
    • Final reviews
    • Plan Reviews (base & preliminary)

Slide 6:  Activities

  • E-mail updates
  • Project website updates
  • Stakeholder input activities
    • Surveys
    • Wants/needs list
    • Case studies/operation scenarios
      • Routine operations,
      • Significant seasonal weather events
  • Food/breaks
    • Lots of good one-on-one interaction
  • Breakout sessions
    • Multiple rooms/partition is nice
    • Keep them focused

Slide 7:  Documenting and Managing Inputs

  • Provide multiple points of comment
    • Project e-mails
    • Blogs
    • Project websites
  • Points of contact
    • Identify to all stakeholders, who the primary contacts from the Agency or their representatives are

Slide 8:  Documenting and Managing Inputs

  • Log comments
    • Track incoming comments
    • Track addressing comments as appropriate
  • Manage Expectations
    • Who is the ultimate owner of the system
      • It must meet their needs first and foremost
    • Can the system provide useful information to other stakeholders

Slide 9:  Contact Information

Scott Greene
Michigan Department of Transportation
269-789-0560 ext. 232

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